Paper forms to branded PDFs, for your whole team.
Your team fills in forms on their phone, with photos and signatures, even with no signal. The finished PDF is ready the moment they submit, at one flat price for the whole company.
- Works offline
- One price for the whole company
- Hosted in the UK
- Cancel any time
PDF ready the moment you submit
Follow one job
A boiler service at 14 Ash Grove, from the office sending it out to the finished, signed PDF.
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09:02
Karen sends Dan the job
Karen picks the customer from the address book, so 14 Ash Grove is already filled in. She attaches last year’s service report and sends the form straight to Dan. It’s waiting in his app when he needs it.
address already filled in
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09:20
Ticking Fail asks for the defect
The checklist only asks what applies. Mark the flue as Fail and a defect field appears, and Dan can’t submit until he’s filled it in. Dates, numbers, tick boxes and dropdowns are all checked as he goes.
Fail? Say what’s wrong
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09:31
The camera reads the data plate
Dan points his phone at the boiler’s data plate and the serial number fills itself in. Barcodes and QR codes work the same way. He adds his photos, and if he’s allowed location, the app records where and when the form was filled in.
no typing serial numbers
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09:44
No signal in the cellar. It saves anyway.
M. Doherty signs on Dan’s phone. The form saves on the phone and uploads by itself when the signal comes back.
saved with no signal
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10:15
Back in signal, Karen approves it
The form uploads on its own and lands on Karen’s dashboard, searchable straight away with its photos and signature. This form needs a review, so she checks it and approves it. If anything was missing, she could send it back to Dan for more detail.
checked before it’s final
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11:52
The report is finished and on file
The branded PDF, in your layout, was created the moment Karen approved it. Set the form to email it and M. Doherty gets their copy automatically. It’s stored with the job, with its time stamp, photos and signatures, ready if an audit or a dispute ever needs it.
nobody retyped a thing
Customer not on site? Email them a link instead. They fill in and sign a simple form in their browser, with no app or account, and the PDF comes back to you. See everything it does
You don’t have to build anything yourself
Most teams worry about the setup, not the app. Pick whichever suits you.
- Send us your paperwork.
Paper forms, spreadsheets or PDFs. We build the mobile form and the branded PDF for you as a paid setup service. Examples we’ve built: inspection checklists, job sheets, risk assessments, timesheets, customer sign-off forms, compliance records, service reports, and more.
- Start from a template.
20+ ready-made templates, including vehicle checks and quotes.
- Build it yourself.
Add sections and fields in the form builder, and design the PDF layout in Excel with your logo and wording.
- Let the AI Assistant draft it.
Describe the form, or upload a photo of your paper one, and it builds a draft for you to check. Pro comes with 30 free credits to try it.
One price, however many of your team use it
Not per user. Start free, then add your team without the bill going up with it.
Free
£0/mo1 user per company
Pro
£57/moUp to 15 users
Business
Contact usUnlimited users
Questions owners ask before switching
- My team isn’t techy.
- If they can use a phone, they can fill in a form. The app only shows the questions that apply and checks answers as they go, and the PDF keeps the layout your customers already know.
- What does it cost per user?
- Nothing. Plans are priced per company. The only per-user charge is the optional Timesheet & HR add-on. See pricing
- Where is our data kept?
- In the UK, run by a UK company registered with the ICO. Security and data
- Are we tied in?
- No. Monthly billing, cancel any time, a Free plan that doesn’t expire, and you can export your submissions to Excel whenever you like.
- How long does setup take?
- Start from a template straight away, or send us your forms and we’ll build them for you.
Try it on your own forms
Start your 30-day Pro trial today.