Compliance records you can find the moment an auditor asks
Every submission carries a time stamp, the person who completed it, signatures, reviewer sign-off and, in the mobile app, a location where the user allows it. Searchable in seconds, instead of paper files and shared drives.
every record, searchable
Built for records that have to hold up
Every submission is a complete, attributable record, not a scan of a form someone filled in weeks ago.
Paper formFinished PDF
- Who, when, and who approved it.
Every submission is timestamped and linked to the user who completed it, with signatures where the form asks for one. Review-required forms also record which user approved them.
- Find it in seconds.
Search past submissions instead of digging through paper files or shared drives when an auditor asks for evidence.
- A published retention schedule.
How long records are kept on your plan is published in our Data Retention Schedule, so there’s no ambiguity for auditors.
- Spot missing reports.
Recurring Report Checks flag anyone who hasn’t sent the reports you require each period.
Set the record form up once, with the fields and sign-off your process requires, in the form builder or from a ready-made template.
Included on every plan: works with no signal, scans barcodes, QR codes and text, and sends forms to people without an account. See everything it does
Questions about compliance records
How long are compliance records retained?
Records are kept for as long as your account is open, unless you delete them. Your plan sets how far back you can view and search them: 7 days on Free, 6 months on Pro and 18 months on Business. The full breakdown is published on the Data Retention Schedule.
Can we require sign-off before a compliance record is finalised?
Yes. Forms can be marked as review-required, so a reviewer must check and approve the submission, or send it back for correction, before it is finalised.
What happens if a required submission is missed?
Set up a Recurring Report Check: choose the forms, the people and how many reports each person must send in a period. Straight2PDF checks on schedule, shows who has not sent enough, and can alert admins and the people concerned by web notification or email.
Be ready for your next audit
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